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Boost Productivity with Time Boxing

Stas Kulesh
Stas Kulesh Follow
Aug 16, 2023 · 4 mins read
Boost Productivity with Time Boxing
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In a world that seems to spin faster every day, managing time can be like trying to catch raindrops. Tasks pile up, deadlines loom, and you find yourself lost in the chaos of it all. That’s where the game-changing technique of “Time Boxing” comes to the rescue. Imagine each moment as a treasure chest, and time boxing as your map to unlock its potential.

What is Time Boxing?

Time boxing is a deceptively simple yet remarkably effective technique that’s designed to wrangle your schedule into submission. Think of it as assigning each task its own little time slot, a mini-stage where it takes the spotlight and you give it your undivided attention. It’s like inviting tasks to a party and making sure they each have their own turn on the dance floor.

In essence, you’re setting boundaries around your tasks, limiting them to a specific timeframe. This boundary isn’t there to restrict you; it’s there to liberate you from the chaos of multitasking and endless to-dos. With time boxing, you’re not just working – you’re working with purpose, efficiency, and a dash of discipline.

How to Get Your Time Boxed?

Now that you have an inkling of what time boxing is, let’s dive into the nitty-gritty of getting it to work for you:

  1. Task Tetris: First, lay out all your tasks like puzzle pieces. What needs to be done today? This week? This month? Jot them down; don’t worry about the order just yet.

  2. Size Matters: Next, break each task into manageable chunks. Big projects can be intimidating, so slice them into pieces that can fit comfortably into a time box. Remember, this isn’t about overwhelming yourself; it’s about making progress, one step at a time.

  3. Allocate, Allocate, Allocate: Now, for the magic part. Allocate specific time slots to each task. An hour for writing that report, 20 minutes for replying to emails, maybe 15 minutes to stretch and refresh. Be realistic – don’t underestimate how long tasks might take, and don’t overbook yourself.

  4. Guard Your Time: Once you’re in a time box, treat it like a sanctuary. Your focus is a precious commodity, and during this time, it’s dedicated solely to the task at hand. Resist the urge to check your phone or wander into unrelated territories.

How to Create an Effective Calendar?

Ready to kick it up a notch? Combine time boxing with a well-thought-out calendar strategy:

  • Master List
    Start with a master list of all your tasks. Categorize them based on their importance and urgency.

  • Block & Tackle
    Allocate specific days or parts of days for different categories. Mondays could be your creative project days, while Wednesdays might be reserved for meetings and admin tasks.

  • Mindful Breaks
    Don’t forget to schedule breaks! Stepping away from your work, even if just for a few minutes, can actually boost your overall productivity.

  • Flex Appeal
    Life is wonderfully unpredictable. Leave some flex time in your calendar to accommodate surprises or tasks that take longer than expected.

Example of Time Boxing Work Schedule

Let’s put theory into practice with a sample work schedule:

Monday: Creative Kickoff

9:00 AM - 10:30 AM: Creative brainstorming session (High-priority)  
10:30 AM - 10:45 AM: Short break  
10:45 AM - 12:00 PM: Concept sketching (High-priority)  
12:00 PM - 1:00 PM: Lunch break  
1:00 PM - 2:30 PM: Design refinement (Medium-priority)  
2:30 PM - 2:45 PM: Short break  
2:45 PM - 4:00 PM: Team feedback and adjustments (High-priority)  

Tuesday: Client Connections

9:00 AM - 10:30 AM: Email correspondence and follow-ups (Medium-priority)  
10:30 AM - 10:45 AM: Short break  
10:45 AM - 12:00 PM: Client meeting (High-priority)  
12:00 PM - 1:00 PM: Lunch break  
1:00 PM - 2:30 PM: Proposal preparation (Medium-priority)  
2:30 PM - 2:45 PM: Short break  
2:45 PM - 4:00 PM: Progress report drafting (Medium-priority)  

Conclusion - Embark with Time Bot

Time boxing is more than a technique; it’s a mindset shift that empowers you to mold your days with intention. Embrace its structure, and soon you’ll witness your productivity reaching new heights. And in your journey towards mastering time, meet your ultimate ally: Time Bot.

Time Bot streamlines your time boxing experience, serving as your trusty digital assistant. With its intuitive interface, reminders tailored to your preferences, and seamless synchronization across your devices, Time Bot ensures you stay on the path of efficient time management. As you incorporate time boxing into your routine, remember that you’re not just managing minutes – you’re sculpting a more purposeful life. Your days will transform into a series of victories, each neatly confined within a time box. Seize control of your time, embrace the strategy of time boxing, and let Time Bot guide you towards the pinnacle of productivity. Your future self will undoubtedly thank you for this journey.

Try out Time for Slack with our demo and subscribe to your 7-day free trial:

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Stas Kulesh
Stas Kulesh
Written by Stas Kulesh
Time founder. I blog, play fretless guitar, watch Peep Show and run a digital design/dev shop in Auckland, New Zealand. Parenting too.